J&C Dance Creations

Studio Policies, Code of Conduct & Privacy (POPIA) Notice

(Children & Youth Programmes – Ages 4 to 21)

Last Updated: January 2026

1. Definitions & Programme Scope

“Studio” refers to J&C Dance Creations, including its owners, instructors, assistants, employees, and authorised representatives.

“Student” refers to a child or young person aged 4 to 21 years enrolled in the Studio.

“Parent/Guardian” refers to the legal parent or guardian responsible for the Student.

“POPIA” refers to the Protection of Personal Information Act, 2013 (South Africa).

Dance Disciplines Offered

J&C Dance Creations offers instruction in the following disciplines, subject to age, ability, and programme availability:

• Acrobatics
• Tumbling
• Ballet
• Modern
• Jazz
• Contemporary
• Body Conditioning

The Studio reserves the right to modify, combine, introduce, or discontinue disciplines and class offerings at its discretion.

2. Studio Details (Responsible Party)

J&C Dance Creations is a dance studio based in Johannesburg, South Africa.

Studio Address:
114 Without Avenue,
Weltevreden Park,
Johannesburg, South Africa

Email: accounts@jncdancecreations.com

J&C Dance Creations is the Responsible Party as defined under POPIA and is responsible for the lawful processing of personal information.

3. Enrollment & Registration

All Students must be registered by a Parent/Guardian prior to attending any classes, rehearsals, performances, or competitions.

Enrollment is confirmed only once a completed registration form has been submitted and all required fees have been paid.

The Studio reserves the right to refuse or discontinue enrollment in accordance with South African law, including for safety, behavioural, capacity, or non-payment reasons.

By enrolling a Student, the Parent/Guardian confirms that they have the legal authority to do so and agree to be bound by these policies.

4. Fees & Payments

Fees are payable in advance on a monthly or term basis, as communicated by the Studio.

Fees are non-refundable except where required by the Consumer Protection Act (CPA).

Missed classes are not refundable. Make-up classes may be offered at the Studio’s discretion.

Late or outstanding payments may result in suspension of classes until accounts are settled.

5. Attendance & Punctuality

Students are expected to arrive at least 10 minutes before class commencement.

Late arrivals may be asked to observe only if participation may compromise safety or disrupt the class.

Persistent absenteeism or lateness may affect eligibility for examinations, performances, or competitions.

6. Dress Code

Students must wear appropriate dance attire as prescribed for their discipline.

Hair must be neatly secured. Jewellery is not permitted unless expressly approved.

Proper footwear is compulsory for safety reasons.

7. Health, Safety & Risk

Dance is a physical activity and carries inherent risks. Participation is voluntary and undertaken with awareness of these risks.

Parents/Guardians must disclose any relevant medical conditions, injuries, allergies, or special needs.

The Studio will take reasonable steps to provide a safe environment but is not liable for injuries unless caused by proven gross negligence or unlawful conduct.

In the event of an emergency, the Parent/Guardian authorises the Studio to seek necessary medical treatment if they cannot be contacted.

Certain disciplines, including Acrobatics and Tumbling, carry a higher inherent risk than traditional dance styles, and participation in such disciplines requires strict adherence to safety instructions and instructor guidance.

7A. Discipline-Specific Risk Acknowledgement

The Parent/Guardian acknowledges that different dance disciplines carry varying levels of physical demand and inherent risk, including but not limited to muscle strain, sprains, falls, impact injuries, and fatigue.

Acrobatics & Tumbling involve elevated physical risk due to inversions, weight-bearing on the upper body, aerial or ground-based skills, and the possibility of falls or improper landings, even when appropriate instruction and supervision are provided.

Ballet, Modern, Jazz & Contemporary may involve repetitive movements, jumps, turns, floor work, extension techniques, and load-bearing movements that may result in overuse or strain-related injuries.

Body Conditioning classes may include strength, flexibility, endurance, and core-training exercises and may result in muscle soreness, fatigue, or delayed onset muscle discomfort.

The Parent/Guardian acknowledges that no physical activity can be entirely risk-free.

7B. Age-Appropriate Participation & Progression

All Students are placed into classes and permitted to perform skills based on age, physical development, emotional maturity, skill level, and instructor assessment.

The Studio does not permit Students to attempt advanced or high-risk movements, including but not limited to aerials, walkovers, handsprings, flips, or partner lifts, unless the Student has demonstrated adequate strength, control, and readiness as determined by the instructor.

The Parent/Guardian acknowledges that progression rates vary and that advancement is not guaranteed and will never be rushed for performance, examination, or competition purposes.

The Studio reserves the right to restrict, modify, or prohibit a Student’s participation in specific movements or disciplines where safety concerns, medical considerations, or behavioural issues arise.

8. Behaviour & Code of Conduct

Respectful behaviour is mandatory. Bullying, harassment, or discrimination will not be tolerated.

The Studio may suspend or terminate enrollment for serious or repeated misconduct.

9. Parents & Guardians

Parents/Guardians are not permitted inside classes unless invited.

Supervision before and after class remains the responsibility of the Parent/Guardian.

10. Photography, Video & Media Consent

Media may be used only with explicit written consent in compliance with POPIA.

Consent may be withdrawn at any time in writing.

Unauthorised photography or recording is prohibited.

11. Performances & Competitions

Participation is optional but binding once accepted.

Additional costs may apply.

The Studio is not responsible for external venues or organisers.

12. Studio Property & Personal Belongings

The Studio is not responsible for lost or damaged items.

Intentional damage may be charged to the Parent/Guardian.

13. Cancellations & Closures

Classes may be cancelled due to unforeseen circumstances.

No refunds are issued for public holidays unless stated otherwise.

14. Privacy & POPIA Compliance

The Studio processes personal information for enrollment, administration, safety, communication, and legal obligations.

Reasonable measures are taken to protect personal information.

Parents/Guardians have the right to access, correct, or request deletion of information and may lodge complaints with the Information Regulator.

15. Policy Changes

Policies may be updated from time to time. Continued participation constitutes acceptance.

16. Governing Law

This policy is governed by the laws of the Republic of South Africa.